Separating expected dogs from checked-in dogs

The board shows intent, not presence

The check-in board lists every dog with a booking for today in the Expected column. That list is built from confirmed daycare and boarding reservations, not from who has walked through the door. A dog stays in Expected until a staff member taps Check In. Only then does the record move to In the Building. The public feature page does not describe a capacity counter.

Why the distinction matters

If you treat Expected as a headcount, you risk overbooking a playgroup or understaffing a shift. The board also surfaces feeding, medication, and behavior notes on each dog’s strip while the dog is still in Expected, so you can prep bowls and meds before the rush. An expired vaccine shows in red on the strip before the dog ever joins a group.

Worked example

Before check-in - Bella – Golden Retriever – 9:00 AM daycare - Status: Expected - Notes: “AM meds with breakfast, no chicken” - Vaccine: Rabies 03/12/2025 (green)

After tap Check In at 8:55 AM - Status: In the Building - Note: the public feature page does not describe a capacity counter, so record the count in the stay notes if needed. - Meds tray prepped, note visible to yard staff

Quick verification rule

At any moment, the Expected list plus the In the Building list should match the total confirmed bookings for the day. If the counts differ, record the discrepancy and check whether a reservation was added or cancelled.

Exception

A walk-in without a prior booking never appears in Expected. Create a new stay record first, then check the dog in; the dog moves straight to In the Building.

Related: Dog Daycare Manager features.